Creating a simple folder system for exchange exports when you trade from Kenya

Recordkeeping fails from chaos more often than from lack of data. Each major exchange lets you export trades, deposits and withdrawals through interfaces described in official help docs. Users in Kenya who juggle mobile money top-ups and crypto trades need those files organised enough to answer basic questions later: what entered the account, what left, and what fees were paid. This guide proposes a folder system light enough to keep.

Building one root folder per year with month subfolders

Create a year folder, then twelve month folders. Inside each month, store exports from every exchange you touched. If you use only one platform some months, the empty space still keeps the habit predictable. Resist dumping files on the desktop; the root year folder should be the only place exports live.

Naming files with date, venue and history type

Rename downloads immediately to include the export day, the exchange name and whether the file is trades, deposits or withdrawals. Consistency beats cleverness. When an exchange adds product filters, put the product in the name too so spot and futures are not mixed silently.

Adding a one-line readme for account identifiers

In the year folder, keep a short text file listing which email or user id belongs to which exchange nickname you use in file names. This helps if you rotate emails or close old logins. Do not store passwords in that file. Taking a moment to re-read the same paragraph of official help text after you change a setting often reveals a prerequisite step that the interface alone does not emphasise.

Backing up monthly after the last export

Once the month's files are renamed, copy the month folder to a second storage location you control. Confirm one file opens from the backup. Then you can clear phone downloads without fear. If a dispute or personal review appears later, you will not depend on an exchange keeping infinite history windows for you. At year end, zip the twelve month folders into a single archive with a file count note so you can tell whether a backup drive silently dropped part of the history during a copy. Open one random CSV from the archive to prove the zip is not corrupt before you delete the working copies from a crowded laptop.

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Scenario checkpoint

• Use a year and month folder layout for all exchange exports
• Rename each CSV with date, exchange and history type immediately
• Keep a readme of account identifiers without storing passwords
• Copy each completed month folder to a second backup location
• Clear phone downloads only after the backup copy opens correctly